Civil Rights Policy
General Policy Statement
Sexual harassment is a form of unlawful sex discrimination, and it is against Department policy for any employee to sexually harass another employee or beneficiary of services by:
- Making unwelcome sexual advances or requests for sexual favors or other verbal or physical conduct of a sexual nature, a condition of an employee's continued employment; or a condition of an applicant's/beneficiary's receipt of services, or
- Making submission to or rejection of such conduct the basis for employment decisions affecting the employee; or decisions affecting a person's eligibility for services.
- Creating an intimidating, hostile, or offensive working environment.
The New Hampshire Department of Health and Human Services (NHDHHS) has adopted an internal complaint procedure providing for prompt and equitable resolution of complaints alleging any action prohibited by the US Department of Health and Human Services regulations (45 C.F.R. Parts 80, 84, 86 and 91) implementing Title VII of the Civil Rights Act of 1964 (42 USC. S2000d et. seq.), Section 504 of the Rehabilitation Act of 1973, as amended (29 USC. S794), Title IX of the Education Amendments of 1972 (20 USC. S1681), and the Age Discrimination Act of 1975 (42 USC. S6101 et. Seq.) or prohibited by the non-discrimination provisions of the applicable Federal block grant statutes (42 USC. SS300w-7, 300x57 and 708).
Civil Rights Policy and Complaint Procedure
In order to avail him/herself of the complaint procedure under this policy, any person who believes s/he has been the victim or unlawful discrimination must report the alleged act(s) to the Department of Health and Human Services' Civil Rights Officer, or to Human Resources as soon as possible.
- A complaint should identify the name, work site, phone number and extension of the person filing it, and briefly describe the alleged action prohibited by policy, statute or regulation in question.
- The Civil Rights Officer or designee will conduct an investigation of a complaint, according to policy.
- A written decision determining the validity of the complaint will be issued, as soon as possible. Upon the substantiation of a complaint against an employee, disciplinary action may be taken in accordance with the Rules of the Division of Personnel.
- Retaliation of any kind against anyone who is involved in an allegation brought to the attention of the Department under this policy is strictly prohibited and may result in disciplinary action in accordance with the Rules of the Division of Personnel.
- Supervisors who receive reports of inappropriate behavior are urged to contact Human Resources for directional information to determine whether or not to utilize an informal process to change behaviors prior to the behaviors rising to the level of a complaint.
- Complainants and others who witness acts of unlawful discrimination are strongly encouraged to promptly report such incidents to their supervisor, to Human Resources or Civil Rights Officer.
- The Department of Health and Human Services will provide education and information to all departmental employees about unlawful discrimination in the workplace, its cost and consequences, and the Department's policy and complaint procedure.
For more information
Contact the DHHS Office of the Ombudsman who has been designated to coordinate the efforts of NH DHHS's civil rights compliance:
State of New Hampshire
Department of Health and Human Services
Office of the Ombudsman
129 Pleasant Street
Concord, NH 03301-3857
(603) 271-6941 – (800) 852-3345 ext. 6941
FAX (603) 271-4632
TDD Access: relay NH (800) 735-2964