SR 03-14 Dated 02/03

STATE OF NEW HAMPSHIRE

INTER-DEPARTMENT COMMUNICATION

 

SIGNATURE DATE:

January 27, 2003

FROM:

OFFICE OF THE DIRECTOR Mary Anne Broshek

AT (OFFICE):

Division of Family Assistance

TO:

DFA Supervisors

Managers of Administration

NHES Managers

SUBJECT:

Change In Calculating the Advance Notice Period (ANP)

EFFECTIVE DATE:

February 1, 2003

 

 

SUMMARY

 

This SR releases a change in calculating the 10-day advance notice period (ANP); ANP policy remains unchanged.

 

DFA has customarily added one day onto the standard ANP of 10 days to incorporate processing. The addition of this one-day has subsequently resulted in an 11-day ANP. Effective with the release of this SR, the additional day will no longer be added to the ANP during processing.

 

The following chart summarizes the changes:

 

Example

Former ANP Procedures

New ANP Procedures

On January 21, the Family Services Specialist (FSS) adds income to an individual’s case which causes the individual’s food stamp benefits to end.

In calculating the individual’s food stamp benefit end-date, DFA used 11 days for the ANP beginning with January 21.

Results: The individual’s last day of food stamp eligibility was February 1; therefore the individual would receive food stamp benefits for the full month of January and the full month of February.

In calculating the individual’s food stamp benefit end-date, DFA will now use, per policy, 10 days for the ANP beginning with January 21.

Results: The individual’s last day of food stamp eligibility is now January 31; therefore the individual receives food stamp benefits for the full month of January only.

 

PROCEDURES

 

Effective February 1, 2003, an additional day will no longer be added to the ANP during processing; DFA will allow 10 days for the ANP, in accordance with current policy.

 

POLICY MANUAL REVISIONS

 

Although there were no changes made to ANP policy, some minor technical corrections were made to AAM pages to align the presentation of ANP policy in the AAM with the presentation of ANP policy in the FAM and FSM. The specific changes were as follows:

 

·   In AAM 135, ADVANCE NOTICE PERIOD, the word "mailed" was replaced with "generated" in the second sentence.

·   In AAM Glossary, A-words, the definition for ANP was removed entirely as it is defined for readers in AAM 135 and is not provided as a defined term in the Glossaries of the FAM and FSM.

 

Revised Adult Assistance Manual Topics

 

PART 135 ADVANCE NOTICE PERIOD (ANP)

Glossary A-words

 

IMPLEMENTATION

 

New HEIGHTS will be programmed to use a 10-day ANP, effective February 1, 2003.

 

CLIENT NOTIFICATION

 

No special client notification is planned.

 

TRAINING

 

No training is planned or needed for this change.

 

DISPOSITION

 

This SR may be destroyed or deleted after its contents have been noted and the revised manual topics released by this SR have been posted to the On-line manuals.

 

DISTRIBUTION

 

This SR will be distributed according to the electronic distribution list for Division of Family Assistance policy releases. This SR, and revised On-Line Manuals, will be available for agency staff in the On-Line Manual Library, and for public access on the Internet at http://www.dhhs.state.nh.us/DHHS/DFA/LIBRARY, effective March 3, 2003.

 

This SR, and printed pages with posting instructions, will be distributed under separate cover to all hard copy holders of the Adult Assistance Manual.

 

DFA/JBV:s